The Role
We`re looking for a new Executive Assistant to join our team based in Loudwater, Buckinghamshire. In this role, you will provide comprehensive, proactive and confidential administrative support and assistance enabling both to maximise their time.
You will be instrumental in supporting complex diary management with conflicting requirements and deadlines.
As well as supporting the CEO and CFO you will have additional responsibility to assist their teams of direct reports involving expense administration, overseas travel arrangements and large team meeting coordination.
Ready to skip the snooze button and get stuck in? Here`s a taste of what you`ll be doing day-to-day
You will be instrumental in supporting complex diary management with conflicting requirements and deadlines.
As well as supporting the CEO and CFO you will have additional responsibility to assist their teams of direct reports involving expense administration, overseas travel arrangements and large team meeting coordination.
Ready to skip the snooze button and get stuck in? Here`s a taste of what you`ll be doing day-to-day
- As an Executive Assistant you will act as `first point of contact` for the CFO and CEO communicating effectively both in writing and verbally with key senior contacts and stakeholders internally and externally.
- Proactive diary management, which will include arranging meetings and appointments. Foreseeing potential clashes and dealing with them accordingly, cancelling and re-scheduling, giving apologies and dealing with internal and external requests for availability. You will organise internal and external meetings and ensuring rooms and facilities are booked. Preparing agendas, distributing high quality minutes and actions as required.
- You will monitor and manage emails for the CFO and CEO to ensure timely action is taken where necessary and deadlines are met, responding where appropriate in their absence.
- You will arrange and co-ordinate all travel arrangements, accommodation and expenses administration both in the UK and internationally for CFO and CEO and direct line reports, whilst providing clear, documented itineraries and ensuring they have everything they require for their trip. You will also need to process cash and credit card expenses for them.
- You will be required to maintain efficient electronic and paper filing systems in particular keeping statutory records, board minutes, legal documents and contracts, etc. You will also produce a weekly departmental whereabouts schedule and maintain team holiday records.
- General PA duties - You will be required to perform general office duties including photocopying, scanning and ordering stationery; checking, coding and authorising of invoices, maintaining budget logs, processing purchase orders where required and dealing with ad hoc requests and tasks as required. You will also establish and maintain accurate filing systems, contact lists and other reference information.
The Person
This is the type of person we`re dreaming of:
In your dream role, you`ll also receive:
- Experience as a EA to Directors/senior managers in a corporate organisation
- Experience of diary management and organising frequent travel with conflicting priorities
- Proven communication skills, both written and verbal
- Excellent MS Office skills particularly Outlook and including Word, Excel, PowerPoint and web technologies
- Able to work on own initiative and as part of a team
- Strong interpersonal and relationship skills
- Responsible, trusted and confidential
- Proactive attitude and approach
- Drive, resilience and energy and the ability to adapt quickly to changes in priority
In your dream role, you`ll also receive:
- Bonus: Our discretionary annual bonus scheme recognises the hard work and dedication of our superstar dreamers.
- Discounts: Amazing staff discount on Dreams products, plus hundreds of brands including restaurants, holidays, and shopping.
- Buy-in schemes: You`ll have the opportunity to buy extra holiday, private healthcare, or savings and loans.
- Parking: We know it goes without saying, but our free onsite parking gives you peace of mind when you travel.
- Wellbeing: We partner with the Retail Trust to offer a 24-hour helpline with a variety of support services, as well as hosting an out of hours GP service.
- Electric Car Scheme - Our salary sacrifice eclectic car scheme is a budget friendly way to cruise around in style and most importantly, lower those emissions!
- New to 2024 - enhanced maternity & paternity pay
- On-site gym, Step into our newly refreshed, free on-site gym, where you`ll find everything you need to stay fit and energized. From cardio machines and versatile free weights to dynamic cable machines, resistance bands, and even boxing bags, we`ve got it all!
- Hybrid working: Whether you`re an early bird or night owl, we trust you to work your hours responsibly to suit you!
About Dreams
At Dreams, we know your bed is the best place in the whole world. But for the hours between precious sleep, we`d like to make work a special place to be too. We`re the UK`s most loved bed retailer, so it`s important our people feel the love as well. There`s over 250 of us at our affectionally named `Bedquarters` in High Wycombe, Buckinghamshire, where every dreamer makes a difference.
We`re super passionate about our people-first culture, which means we like to keep things simple and celebrate every success, big or small! From a payday treats trolley to charity fundraisers and all-staff lunches, we know we do it best when we do it together.
And together we`ve been making bedtimes better since 1985, with no signs of hitting the snooze button. We`re owned by the world`s largest bedding provider, Tempur Sealy, and have our very own Bed Factory right here in the UK. You`ll even get a guided tour when you join and that`s part of our mission to get you fully bed-ucated during your induction.
With 208 stores nationwide, 6 central warehouses and 12 delivery centres, we sell 14,000 mattresses, bases and headboards every single week. Now that`s a lot of Zzzs.
So if you`re bonkers about bed, silly for siestas and keen on your kip, we think Dreams could be the perfect place for you.
Dreams. Love your job.
We`re super passionate about our people-first culture, which means we like to keep things simple and celebrate every success, big or small! From a payday treats trolley to charity fundraisers and all-staff lunches, we know we do it best when we do it together.
And together we`ve been making bedtimes better since 1985, with no signs of hitting the snooze button. We`re owned by the world`s largest bedding provider, Tempur Sealy, and have our very own Bed Factory right here in the UK. You`ll even get a guided tour when you join and that`s part of our mission to get you fully bed-ucated during your induction.
With 208 stores nationwide, 6 central warehouses and 12 delivery centres, we sell 14,000 mattresses, bases and headboards every single week. Now that`s a lot of Zzzs.
So if you`re bonkers about bed, silly for siestas and keen on your kip, we think Dreams could be the perfect place for you.
Dreams. Love your job.
